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The SCLC Announces Executive Director Position

Posted at 11:30 AM on Dec 4, 2021

The Sierra-Cascade Logging Conference (SCLC), a California non-profit corporation engaged in servicing the logging and construction industry, is seeking an Executive Director. The goals and activities of the SCLC include an annual conference to enable manufacturers and dealers to display and demonstrate equipment, tools, and supplies relating to forest management. The annual conference includes sponsoring social events, providing an opportunity for the exchange of ideas among members in the fields of forest management and associated fields, promoting the art, practice and standards of good logging and good forestry, encouraging, and aiding in the training and proficiency of young people interested in logging, forestry, and related fields, and to promote a better understanding of the Forest Products Industry by the Public.

POSITION SUMMARY

The Execution Director acts as the key management leader of the Sierra-Cascade Logging Conference. They report to the SCLC President and works at the direction of the Executive Committee and Board of Directors. The Executive Director does not set policy but implements that which is developed and approved by the Board of Directors. They are responsible for the continuity of the Conference from year to year. In this capacity, they work directly to advise the Conference President, First Vice-President, and Program Chair. The Executive Director is responsible for leading the Sierra-Cascade Logging Conference in a manner that supports the nonprofit organization’s mission and strategic plan.

RESPONSIBILITIES & SCOPE

This position requires a commitment of an estimated 800-1000 hours of work per year with the bulk of the time spent from October through February preparing for and implementing the annual conference. The position is located in or around Shasta County, California provided that some travel to other locations is required. The Executive Director will provide their own office space. The SCLC desires that the position will start on or about March 1, 2022, with a probationary period until August 1, 2022. An annual contract will be from August 1 through July 31 subject to renewal by the SCLC Board of Directors.

MINIMUM QUALIFICATIONS

  • Strong work ethic with the ability to work for the SCLC an estimated 800 to 1,000-hours per year.
  • Demonstrated history of strong written, verbal and public speaking communication skills.
  • Ability to effectively communicate the organization’s mission to members and the community.
  • Ability to function as the public relations representative of SCLC in ways that strengthen its profile.
  • Strong financial management skills, including budget preparation, analysis, decision-making and reporting.
  • Competent in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook) and2 11/29/21 Quick Books.
  • A valid California Driver’s license.
  • Ability to work independently and as part of a diverse team.

PREFERRED KNOWLEDGE, SKILLS & EXPERIENCE

  • College degree not required but preferred.
  • Experience working with a Board of Directors.
  • Experience with non-profit corporations.
  • Previous experience as an Executive Director, or other management or supervisory experience.
  • An analytical mind capable of “out-of-the-box” thinking to solve problems.
  • Familiarity with the Forest Products and Construction Industries along with knowledge of support businesses (banking, equipment, trucking, supplies, etc.

COMPENSATION & BENEFITS

This position offers a competitive compensation commensurate with the applicants experience and qualifications. SCLC will provide the Executive Director with a cell phone and computer to be used to complete the Executive Director’s duties. SCLC shall reimburse for ordinary and necessary business expenses and for travel outside of 25 miles from the Executive Directors designated office. No other office facilities are provided. No additional benefits are provided.

TO APPLY FOR THIS POSITION

Applicants should send a cover letter and resume to: [email protected] by 4:00 PM, Friday, January 14, 2022. The cover letter should state the applicant’s salary requirements and ability to start the position on or about March 1, 2022.

The Sierra Cascade Logging Conference, a California nonprofit corporation, is an Equal Opportunity Employer.

Additionally, we've prepared an outline for what an Executive Director's Responsibilities and Essential Functions will be.

Executive Director Job Responsibilities and Essential Functions

  • Acts as the key management leader of the Sierra-Cascade Logging Conference (Conference).
  • Reports to the Conference President – works at the direction of the Executive Committee and Board of Directors. The Executive Director does not set policy, but implements that which is developed and approved by the Board of Directors.
  • Responsible for the continuity of the Conference from year to year. In this capacity, works directly to advise the Conference President, First Vice-President and Program Chair.
  • Responsible for leading the Sierra-Cascade Logging Conference in a manner that supports the nonprofit organization’s mission and strategic plan.
  • Responsible for communicating effectively with the Board of Directors and providing, in a timely manner, all information necessary for the Board to function properly and to make informed decisions.
  • Must attend all Executive Committee, Directors, and General Meetings.
  • Works in conjunction with the Chief Financial Officer (CFO), responsible for the fiscal integrity of the Sierra-Cascade Logging Conference,
  • Responsible for the enhancement of the Conference’s image by being active and visible in the community and by working closely with the executive committee, committee chairpersons, professional organizations, civic and business community.
  • Serves in conjunction with the president as a spokesperson for the organization, and represents the Conference at social, civic and corporate events in ways that strengthen the Conferences brand and communicates the organizations message.
  • Responsible for the Report & Directory, Press Releases, Publicity, Promotions, Advertisement, Marketing, Signage, Banners, Website and Presentations. Coordinates with committee chairs and CFO regarding Correspondence, Membership lists (address / email / phone), Flyers, Mailings, Newsletters, and Ad Books.
  • Communicates with committee chairs, Executive Board and CFO regarding potential risks, as well as opportunities for the Conference and its environment.
  • Works with the President and committee chairs and CFO regarding the approval and/or signing of all contracts, agreements and other instruments made and entered into on behalf of the organization.
  • Responsible for Appropriate Permitting and Insurances, Sound Systems, Work Jackets and Waste Disposal during the conference. Responsible for coordination with appropriate committee chairs concerning conference activities including but not limited to Security, Parking, Decorations, Concessions (Food, Beverage, Catering) and Registration.
  • Works in coordination with the president and committee chairs in organizing and the facilitation of Executive Committee, General Committee and Board of Directors meetings. Including scheduling of meeting locations, meals and available accommodation rates.
  • Manages the ordering and preparation of all plaques for all awards made up prior to the conference and arrange for them to be at the appropriate events. Including Axes and the maintenance of names on permanent plaques, along with name tags for directors, committee chairs and registered members as needed.
  • Other Duties as directed by the President and other Officers of the corporation, including those outlined in the corporate Bylaws and Policy Statement. Maintain communication with committee chairpersons and attend committee meetings as is practicable.

Example Responsibilities Timeline

May - July

  • Following the Incoming President’s Spring Meeting, we begin preparation for the next conference, including assisting the new President in arranging meeting calendars, committee members and chairpersons. At this time, the coming year’s hotel headquarters contract should be negotiated and signed. The first Executive Committee meeting is scheduled in July, but the time-period prior to this meeting will involve coordination with Committee Chairs considering potential changes in exhibitors needs and conference events.

August - October

  • The annual Report & Directory ready to be sent out by Sept.1.
  • Coordinate with the Registration Chairperson to send out Exhibitor and Member Registration packets by Sept 1st. Completed packets are returned from Exhibitors and Members from October to February. Exhibitors will receive a Firm Membership in the Sierra-Cascade Logging Conference inclusive in the price of the first space rented, and one individual registration for each additional space rented.

November - December

  • Prior to the December Board of Directors meeting, the Executive Director should begin assisting the First Vice-President on the location for the next year’s Spring Meeting. This requires considerable research and dependent upon the resort area may require reservations at least 6 months in advance. The date(s) of the meeting must be announced at the December Board of Directors meeting, along with the location if available.
  • Work with the First Vice-President to finalize the location and details of the May Board of Directors Spring Meeting. This information should be presented at the February Board of Directors meeting.

January - February

  • During the time of the Conference the SCLC phone needs to be kept at the Conference Registration desk to ensure all incoming calls are received.
  • The Executive Director must be present at the Conference full-time Tuesday through Saturday.
  • The Executive Director is responsible for seeing that all SCLC property is retained and properly stored following the conference.

March - May

  • Coordinate the March “Wrap-Up” meeting to afford each committee the opportunity to reflect on the February Conference – What worked well – as well as, areas or suggestions for improvement.
  • Collect all committee Post Conference Updates and Photos for inclusion in the Report & Directory.
  • Attend the annual Board of Directors Spring Meeting to welcome the Incoming President and set the theme and template for the upcoming year.


Budget and Finance

  • Obtain an appropriate audit or financial review as recommended by the Board of Directors.
  • Distribution of Funds of the Conference shall be paid out only by checks of the Conference and approved by the Executive Director and/or CFO.
  • Develop a proposed Budget for each fiscal year through coordination with the Executive Committee and CFO.
  • The financial accounting is critical during the entire year and requires the Executive Director to communicate with and assist the CFO as requested.

Asset Management

  • Oversight of the storage and inventory of all banners, posters and equipment for all conference events. Ensure that the physical assets of SCLC are properly stored and protected when not in use.
  • Assure proper maintenance of SCLC computer and other office equipment.
  • Maintain a current Directory of all forest and construction industry firms, members and exhibitors, LTO’s, Contractors, Truckers, and others businesses that have been an active participant in the conference over the past 3-years.

Registration

  • Coordinate all aspects of Registration with the Registration Committee Chair, including distributing registration packets to both Exhibitors and Members who have participated in the conference during the past 3-years, as well as other potential member that have been recommended.

Contracts

  • Negotiate all contracts with the involvement of the Committee Chairman, President or CFO, including, but not limited to:
    a. Conference location
    b. Decorator (Pipe & Drape) for the Conference
    c. Security for the Conference
    d. Beverage Caterer for the Conference
    e. Food Vendors for the Conference
    f. Ginn Fizz (Kick-off) Breakfast location and caterer
    g. Presidents Reception (Vendor Dinner) location and caterer
    h. Lumberjack Banquet & Education Auction location and caterer

Reporting and Communication

  • Following the close of each conference, assemble post conference committee reports, compose, and edit the annual “Report and Directory of the Conference.” To be printed and distributed to all registered members by Sept 1st following the Conference. The Report and Directory will include the Executive Director’s Annual Report that will contain a summary of the membership and a list of registrants, and addresses. (Firm, Individual, Exhibitor, Event Sponsors). The Report and Directory will provide a summary of the SCLC Events and SCERF distribution and Scholarships.
  • Review all correspondence received, answer and otherwise handle the mail in the best interest of the Conference.

Required Qualifications

  • Strong work ethic with the ability to work for the conference an estimated 800 to 1,000-hours per year.
  • Demonstrated history of strong written, verbal and public speaking communications.
  • Ability to effectively communicate the organization’s mission to members and the community.
  • Act as the public relations representative of our organization in ways that strengthen our profile.
  • Strong financial management skills, including budget preparation, analysis, decision-making and reporting.
  • Competent in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook) and Quick Books
  • A valid California Driver’s license.

Desired Qualifications

  • College degree not required but preferred.
  • Experience working with a Board of Directors.
  • Experience with non-profit corporations.
  • Previous experience as an Executive Director, or other management or supervisory experience.
  • An analytical mind capable of “out-of-the-box” thinking to solve problems.
  • Familiarity with the Forest Products and Construction Industries along with knowledge of support businesses (banking, equipment, trucking, supplies, etc.